Privacy Notice for PayEaze
Effective Date:  18th November 2024

This Privacy Notice for PayEaze (“we,” “us,” or “our”) explains how we collect, store, use, and/or share (“process”) your personal information when you use our services (“Services”). Our Services include:

  • Visiting our website at https://payeaze.ca or any website linked to this privacy notice.
  • Using the PayEaze App, designed to help employees mark attendance, view attendance reports, and download payslips.
  • Engaging with us through related sales, marketing, or event activities.

Questions or Concerns?

Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. For further inquiries, contact us at info@payeaze.ca.

Summary of Key Points

This summary provides an overview of our privacy practices. For further details, refer to the sections below.

  • What personal information do we process?
    We may process personal details such as your name, email address, phone number, and location data.
  • Do we process sensitive personal information?
    No, we do not process sensitive personal information.
  • How do we process your information?
    We process your data to provide and improve our Services, respond to your inquiries, and comply with applicable laws.
  • How do we keep your information safe?
    We use technical and organizational measures to protect your data, but no system is completely secure.
  • What are your rights?
    Depending on your location, you may have the right to access, modify, or delete your personal data.

Table of Contents

  1. What Information Do We Collect?
  2. How Do We Process Your Information?
  3. What Legal Bases Do We Rely On to Process Your Information?
  4. When and With Whom Do We Share Your Information?
  5. How Long Do We Keep Your Information?
  6. How Do We Keep Your Information Safe?
  7. Do We Collect Information From Minors?
  8. What Are Your Privacy Rights?
  9. Controls for Do-Not-Track Features
  10. Do We Make Updates to This Notice?
  11. How Can You Contact Us About This Notice?
  12. How Can You Review, Update, or Delete the Data We Collect From You?

1. What Information Do We Collect?

Personal Information You Provide:

We collect personal information that you voluntarily provide when you:

  • Register on our platform.
  • Use the PayEaze App, such as for attendance marking or payroll access.
  • Contact us for customer support.

Examples of Personal Information We Collect Include:

  • Name
  • Email address
  • Phone number

Information We Collect Automatically:

We may automatically collect the following information when you use our Services:

  • Geo-location Data:
    The PayEaze App requires access to your location to enable attendance marking. We collect and store this data only with your explicit consent.
  • Device Information:
    Details such as IP address, browser type, and operating system to ensure the proper functioning of our App.

2. How Do We Process Your Information?

We process your information for the following purposes:

  • Service Delivery:
    To enable attendance marking, generate attendance reports, and provide access to payslips.
  • Analytics and Improvements:
    To monitor and improve the functionality of our Services.
  • Compliance:
    To comply with legal obligations, prevent fraud, and ensure security.

3. What Legal Bases Do We Rely On to Process Your Information?

We process your information based on the following legal grounds:

  • Consent:
    For accessing location data and processing personal information where required.
  • Contractual Necessity:
    To provide the services you request, such as attendance tracking and payroll access.
  • Legitimate Interests:
    To enhance user experience, improve security, and ensure operational efficiency.

4. When and With Whom Do We Share Your Information?

We may share your information in specific scenarios, such as:

  • With Service Providers:
    We may share your information with vendors or contractors who assist in delivering our Services.
  • For Legal Obligations:
    If required by law, such as in response to court orders or subpoenas.

5. How Long Do We Keep Your Information?

We retain your data only as long as necessary for the purposes outlined in this privacy notice or as required by law. When your information is no longer needed, we will delete or anonymize it.

6. How Do We Keep Your Information Safe?

We use organizational and technical safeguards to protect your data. However, no security system is foolproof, and we cannot guarantee absolute security. Please use our Services in a secure environment.

7. Do We Collect Information From Minors?

We do not knowingly collect data from children under 18 years of age. If we learn that we have collected such data, we will delete it promptly.

8. What Are Your Privacy Rights?

Depending on your location, you may have the right to:

  • Access your data.
  • Request corrections or deletions.
  • Withdraw consent for data processing.

To exercise your rights, contact us at info@payeaze.ca.

9. Controls for Do-Not-Track Features

Most browsers and mobile systems include “Do-Not-Track” (DNT) settings. Currently, no standard exists for recognizing DNT signals, and we do not respond to them.

10. Do We Make Updates to This Notice?

Yes, we may update this notice as necessary to remain compliant with applicable laws. Changes will be communicated through email or website updates.

11. How Can You Contact Us About This Notice?

If you have questions, contact us at:
Email: info@payeaze.ca
Mail:
Payeaze
7454 Airport Road, Unit – K
Mississauga L4T2H5, Canada

12. How Can You Review, Update, or Delete Your Data?

To review, update, or delete the data we collect, submit a request by contacting us at info@payeaze.ca.

This Privacy Notice was created to ensure transparency and protect your data while using PayEaze.